2025

Steering committee agenda

• Recaps
  • How was your 2025?
• Proposals
  • [matt]
    • We need a storm/rain plan
      • 2 out of last 3 years = it’s likely to happen again
      • Handling rainfall
        • Keeping camp & gear less muddy if possible
        • Truck access during/after rain
          • Posiiton — walking path
          • In/out
        • Walking safely in & around camp
      • What to do about wind damage, build, safety, etc
        • Some kind of written or agreed plan?
    • Roles tune up, new/merged roles
      • Strike foreman
        • Single point of coordination for early/main strike
      • Truckers
        • need to run the truck loads
      • QM
        • Needs to get filled
        • Year round
        • On playa —> manage packing/staging gear for truck + storage
        • Off playa —> manage storage unit
        • Storage unit makes some tasks harder to do, needs to be accounted for
      • Admin → Librarian
        • more below
      • Dad energy = daily lead
        • Combing mic roles into daily lead role
        • Runs any meetings, rain response, maintenance, etc
      • Salon lead
        • Coordinator for any art projects
          • Space, lighting, power, furniture needs
        • Layout ideas
      • Kitchen witch
        • Has pre and post tasks and needs to access gear in storage
        • Move to bay area role or retool gear vs policies responsibilities
        • Is on build crew — kitchen is in use up 3-4 days before gate
    • Strike roles
      • Strike Foreman
        • Coordinates with early/main crew, QM and truckers
        • Strike meeting late in week
        • Lay out order of operations:
          • Public space breakdown and staging
          • Common gear breakdown and staging
          • Personal gear staging
          • Work start times and assignments
      • Early/main crews
        • Clear objectives with staging layouts
      • QM
        • In charge of packing/staging
        • Needs to separate, label and inventory busted/OK gear before packing
        • Do organization tasks that are harder to do in storage unit
        • Stage most gear before load starts
      • Truckers
        • Run the truck load days
    • Docs simplification
      • Docs overhaul
      • Yank some tables - simplify to just campers, roles and tasks
      • Role pages now have instructions, timelines and tasks for that role
      • How We Camp much shorter
    • Admin role shift —> docs Librarian
      • Stepping back from internal comms tasks
      • Prepopulate camp calendar
        • Pencil in all meetings with main agenda point
          • We know (when) to have convos for:
            • Stewards, Main sale, SAPs, Costume Swap, Membership, etc
          • Already know all approx Oakland art party dates
        • Rotating volunteers to facilitate + take notes
      • Project leads really drive meeting agendas
    • Planning phases re scope & size: early plan, confirmed plan
      • Real vs paper numbers
        • camp SAPs = build crew
        • if arriving early from some other SAP, don’t count toward build crew
      • In-camp labor when so many have out-of-camp roles
      • We should be more realistic about scope vs actual labor pool
        • Should we be building less or making build faster?
        • In 2025 we saw what happens when we burn out the build crew. How do we never do that again?
          • More hands
          • Earlier start, finish earlier, rest more
    • Roles prereqs

Meeting July 28

• Timeline
• Infrastructure
• Salon layout
• Monday crew
• Tuesday crew
• Thursday crew
• Ice runs
• Breakdown sequence

Meeting July 14

• Placement/Paul?
• Costume Swap
• Art projects